Yes it’s true; the majority of new copiers do have hard drives installed in them. This is primarily why you can do so many wonderful things with these devices from printing, scanning and even storing documents on the machine. However like any hard drive, just like the one you have in your PC or MAC, data is stored there. Any time you make a copy or scan an image that data remains on the hard drive until it is rewritten. There is a popular misconception that when you delete data or send it to the recycle bin it is gone. That is not the case, the sectors on the hard drive that contained that data is simply made available to be rewritten. Just about anyone with a little computer experience and the right software can mine that data. Fortunately, both of Advanced Copy’s vendors provide solutions for this issue. They are known as data overwrite/encryption kits. These kits can be purchased for new and existing copiers. Some of the benefits include:
- Overwrite data so it cannot be retrieved
- Assists in compliance with HIPAA,GLBA ANDFERPA requirements
- ISO 15408 certified
- DOD (Dept of Defense) approved
- NSA (US national security agency) approved
For more information on copier security see links below for both Lanier and Kyocera brands